Privacy Policy

Healthcare Accountants

Phone: 087 2055061

Email: info@healthcareaccountants.ie

Introduction

Healthcare Accountants is committed to protecting your privacy and handling your personal data in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website or contact us for our services.

What Information We Collect

We only collect personal information when you voluntarily provide it to us through our contact form or when engaging our accounting services.

Information from the Contact Form

When you submit our contact form, we collect:

• Your name
• Email address
• Phone number
• Practice type (e.g., GP Practice, Dental, Pharmacy)
• Message content
• Company/practice name (if provided)

Information for Accounting Services

When you engage us as your accountant, we collect information necessary to provide accounting, tax, and payroll services, which may include:

• Financial records and accounts
• Tax identification numbers
• Employee and payroll information
• Business registration details
• Bank account information
• Other information required for compliance with Revenue and Companies Registration Office (CRO) obligations

How We Use Your Information

Contact Form Submissions

Information submitted through our contact form is used solely to:

• Respond to your inquiry
• Provide information about our services
• Schedule consultations
• Follow up on your request

Accounting Services

Information collected for accounting services is used to:

• Prepare financial accounts and statements
• Complete tax returns and compliance filings
• Process payroll
• Provide management reporting and advisory services
• Meet our legal and regulatory obligations
• Communicate with you about your accounts

Legal Basis for Processing

We process your personal data under the following legal bases:

1. Consent: When you submit the contact form, you consent to us using your information to respond to your inquiry
2. Contract: When you engage our services, we process data to fulfill our contractual obligations
3. Legal Obligation: We process data to comply with tax, accounting, and regulatory requirements under Irish and EU law
4. Legitimate Interests: We may process data for legitimate business purposes, such as maintaining client records and providing professional services

Data Retention

• Contact Form Submissions: We retain contact form data for 12 months unless you request earlier deletion
• Client Records: We retain accounting and tax records in accordance with Irish legal requirements, typically 6 years from the end of the relevant tax year, or longer where required by law
• Correspondence: Email and phone communications are retained as long as necessary for business purposes

Who We Share Your Data With

We do not sell, rent, or trade your personal information to third parties.

We may share your information only with:

1. Revenue Commissioners: For tax compliance and filings
2. Companies Registration Office (CRO): For company accounts filings
3. Payroll Authorities: For PAYE, PRSI, and USC submissions
4. Professional Advisors: Where necessary for providing our services (e.g., legal advisors)
5. Email Service Provider: To send emails from our contact form (your data is only used to deliver the email)

All third parties are required to keep your information secure and use it only for the specific purposes we provide it.

Your Rights Under GDPR

You have the following rights regarding your personal data:

1. Right to Access: Request a copy of the personal data we hold about you
2. Right to Rectification: Request correction of inaccurate or incomplete data
3. Right to Erasure: Request deletion of your personal data (subject to legal retention requirements)
4. Right to Restrict Processing: Request that we limit how we use your data
5. Right to Data Portability: Request your data in a portable format
6. Right to Object: Object to processing based on legitimate interests
7. Right to Withdraw Consent: Withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, please contact us at Loading...

Please note: Some rights may be limited where we have legal obligations to retain certain information (e.g., tax records).

Data Security

We take the security of your personal data seriously and implement appropriate technical and organizational measures to protect it, including:

• Secure transmission of data via HTTPS/SSL encryption
• Secure storage of client records
• Access controls and password protection
• Regular security reviews
• Staff training on data protection

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

International Data Transfers

We do not transfer your personal data outside the European Economic Area (EEA). All data is stored and processed within Ireland/EU.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated "Last Updated" date.

We encourage you to review this policy periodically.

Contact Us

If you have any questions about this Privacy Policy, how we handle your personal data, or wish to exercise your rights, please contact us:

Data Protection Authority

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Irish Data Protection Commission: